Home › Sample dossier
Every dossier is built from Florida's public records, updated every Monday. Below is a full sample for a made-up building, so you know exactly what you get before you buy.
100 Example Way, Anytown, FL · DBPR project SAMPLE-0000 · 120 units
State records for this building were found and are summarized below. No SIRS filing found matching this building's name in the state's databases, so that is worth asking the association about directly (buildings under three stories don't have to file). The state lists the association's registration as current, but one billing year shows a small unpaid balance on its state fees. The declaration was first recorded in 1994, which puts the building in the age range Florida's milestone-inspection law covers; the milestone report is held locally, and this dossier tells you where and how to ask for it. The building department’s own records show an open unsafe-structure case, an unfinished recertification and a recent concrete restoration permit: ask the association about each before closing.
Five years of the association's annual state fees, from Florida's public payment-history records.
| Billing year | Billed | Paid | Pending |
|---|---|---|---|
| 2022 | $480.00 | $480.00 | $0.00 |
| 2023 | $480.00 | $480.00 | $0.00 |
| 2024 | $480.00 | $480.00 | $0.00 |
| 2025 | $480.00 | $480.00 | $0.00 |
| 2026 | $480.00 | $432.00 | $48.00 |
Florida bills condominium associations $4 per unit per year. A complete, on-time record is a small but useful sign of how the association handles its paperwork; a pending balance is a question to ask.
| Registration status | Approved / Recorded Recorded |
| Listed by the state as delinquent? | No |
| Billing years with a pending balance | 1 (2026: $48.00) |
| Managing entity of record | Example Property Management LLC (made up) |
This is about the association's filings and fees owed to the State of Florida, not about owners paying their dues. When the state lists an association as delinquent, the dossier says so here and shows which years are behind. See how common that is in the statewide numbers.
No Structural Integrity Reserve Study submission matching this building's name and county was found in the state's public SIRS databases. That is a question to ask, not a conclusion: buildings under three stories don't have to file, and a filing can be listed under a different name.
When filings are found, the dossier lists each one exactly as filed: association name, project name, location and when it was submitted.
Florida's milestone structural inspection reports are filed with the local building department, not with the state. For Sample Towers, that would be the Anytown Building Department (made up). A real dossier names the department for your building and links its portal where one exists. For many Miami-Dade buildings and for Boca Raton, it also lists what the department’s own records show:
| Case or permit | Type | Status | Date |
|---|---|---|---|
| R2024-0001 | 2024 recertification | Pending; plan status: Applicant Corrections | 2024-11-04 |
| US2025-0002 | Unsafe structure | Open | 2025-06-12 |
| BC2025-0003 | Concrete / structural: balcony and column concrete restoration | Issued | 2025-09-30 |
| RF2023-0004 | Roof: re-roof flat | Finaled | 2023-03-08 |
All made up. In a real dossier, an open unsafe-structure case, an unfinished recertification and big repair permits each become an open question (big repairs are often paid for by special assessment), and a finished recertification becomes a green flag. In Miami-Dade, the dossier also links the association’s yearly filings with the county: budget, financial statements, insurance and structural reports.
Ready-to-send records request (copy, paste, send to the department or the association):
| Declaration first recorded | 03/15/1994 |
| Declared units | 120 |
| FEMA flood zone | Zone X (shaded), moderate risk: flood insurance isn't federally required but is often recommended |
| County context | How the building compares with other condos in its county: SIRS match rate, delinquency rate, typical size |
General information, not legal advice: what a resale buyer is entitled to receive from the seller, why lenders and insurers ask for SIRS and milestone paperwork, and what this report can't tell you (it is a summary of public records, not an inspection or a review of the association's finances).
Use it during the 7-day document review period on a Florida resale:
Every report covers one real building with the sections above, from Florida's public records, updated every Monday. Find your building, then use the button on its page. Delivered by email within 24 hours.
Look up your own building ↓Searches all 27,976 registered Florida condominiums by name.